Landlord Best Practices

Practical guidance for handling everyday landlord responsibilities—communication, documentation, notices, forms, and decision-making strategies to help you stay organized and avoid common mistakes.

Free Resources Policy & Regulatory

VIDEO: Documenting Lease Violations the Right Way
VIDEO: Documenting Lease Violations the Right Way

A step-by-step guide to identifying lease breaches, writing compliant violation notices, and serving them correctly. Learn best practices and avoid common errors that can weaken your position under Berkeley and California law. Continue Reading

Postedby Krista C. Gulbransen
Date posted11/20/2025


When Tenants Travel: Protecting Your Property During Holiday Absences
When Tenants Travel: Protecting Your Property During Holiday Absences

Tenants traveling this season? Learn how to protect your property, prevent moisture and storm damage, and communicate expectations—without overstepping privacy boundaries. Continue Reading

Postedby BPOA Master
Date posted11/1/2025


Firm but Fair: Communication Strategies for Housing Providers
Firm but Fair: Communication Strategies for Housing Providers

Learn how to establish firm boundaries with tenants without coming across as defensive. From late rent to common area disputes, these strategies help you hold your line clearly, calmly, and professionally. Continue Reading

Postedby Tiffany Van Buren
Date posted09/8/2025


New Form: AB 1482 Exemption Disclosure -Only for units fully-exempt from the RSO
New Form: AB 1482 Exemption Disclosure -Only for units fully-exempt from the RSO

New form for fully exempt units: The AB 1482 Exemption Disclosure can help document your unit’s exempt status and protect against future changes in the law. Use with care. Continue Reading

Postedby BPOA Master
Date posted08/5/2025


Everyday Ethics in Property Management: Decisions That Shape Legal Risk
Everyday Ethics in Property Management: Decisions That Shape Legal Risk

Even routine decisions, like accepting a late fee or choosing between applicants, can carry Fair Housing risk. Learn how to spot the ethical red flags that could undermine your credibility or land you in legal trouble. Continue Reading

Postedby BPOA Master
Date posted07/15/2025


How to Fill Out the Notice of Change in Terms for Non-Rent-Controlled Units
How to Fill Out the Notice of Change in Terms for Non-Rent-Controlled Units

Step-by-step guidance for using BPOA’s Change in Terms form to raise rent on certain non–rent-controlled units, like single-family homes, condos, and new construction. Covers notice periods, lawful use, and limits under Berkeley’s Just Cause protections. Continue Reading

Postedby BPOA Master
Date posted05/30/2025


Wear and Tear vs. Damage: What Landlords Can Deduct from the Security Deposit
Wear and Tear vs. Damage: What Landlords Can Deduct from the Security Deposit

Cleaning deductions must be reasonable. Landlords may charge if the unit was returned excessively dirty—but not just because it isn’t professionally cleaned. This section explains when cleaning charges are justified and how to document them properly. Continue Reading

Postedby BPOA Master
Date posted05/29/2025


Stick to the Script: Why You Should Never Ask for More Than What's on the BPOA Rental Application
Stick to the Script: Why You Should Never Ask for More Than What's on the BPOA Rental Application

Think asking for a selfie with ID or a link to Instagram helps prevent fraud? Think again. Learn why sticking to BPOA’s standard rental application is not just smart, it’s legally safer. Continue Reading

Postedby Tiffany Van Buren
Date posted05/27/2025


Pre-Move-Out Inspections & Photo Documentation — Protecting Your Right to Deductions
Pre-Move-Out Inspections & Photo Documentation — Protecting Your Right to Deductions

Pre-move-out inspections are not just a formality—they’re the first step in protecting your right to lawful deductions. Continue Reading

Postedby BPOA Master
Date posted05/21/2025


Storage PODs in Berkeley: What Housing Providers Need to Know
Storage PODs in Berkeley: What Housing Providers Need to Know

Has your incoming or outgoing tenant asked about parking a storage POD on your property or on the city street? This article covers the basics! Continue Reading

Postedby BPOA Master
Date posted05/20/2025


Your Tenants Have Given Notice to Vacate — Now What?
Your Tenants Have Given Notice to Vacate — Now What?

A step-by-step guide for Berkeley rental housing providers Continue Reading

Postedby BPOA Master
Date posted05/20/2025


Your New Tenant Is Official—Now What? A Step-by-Step Move-In Guide
Your New Tenant Is Official—Now What? A Step-by-Step Move-In Guide

Signed lease in hand? Don’t hand over the keys just yet. Here’s what every landlord should do between lease signing and move-in day to ensure a smooth start and avoid costly mistakes! Continue Reading

Postedby BPOA Master
Date posted05/20/2025