Tip 1: Start with a Reality Check

 Before listing your unit or screening your first tenant, take a moment to reflect. What are your goals? How much time and energy can you realistically invest? Consult with other rental housing providers and consider the challenges and rewards. Don't jump in blindly -- know what you're signing up for. 

Tip 2: Treat It Like a Business

 Even if you only own one rental unit, you're operating a small business and it helps to approach it that way from day one. 

• Use tools to track your rental income and expenses (like a spreadsheet or accounting software such as Quickbooks)
• Be prepared to report your rental activity and file your taxes, often on Schedule E, not Schedule C
• Make sure your rental is properly registered with the Berkeley Rent Board
• Understand what local fees and taxes apply, like the Rent Board registration fees, Rental Housing Safety Inspection fee, and, when applicable, Berkeley business license taxes. 

Some owners also opt to maintain a separate bank account for their rental income and expenses, which can simplify bookkeeping and budgeting. 

Tip 3. Know What You're Getting Into Legally

Don’t assume that renting out a unit is as simple as finding a tenant and collecting rent. In Berkeley, housing providers are subject to complex local and state laws, even if you only rent one unit. Take the time to understand the rules before you advertise the unit or sign a lease — or you could lock yourself into a situation you can’t easily undo. 

Tip 4. Know That Tenants Have Strong Rights

Berkeley tenants have significant rights, especially when it comes to evictions and rent increases. Most units are covered by just cause eviction rules, and many are subject to rent control as well. Before you rent, find out exactly what rules apply to your unit.

If you think you might want to reclaim the unit in the future, such as for an owner move-in, renovation, or other reasons, it is essential to understand the legal requirements, timelines, and costs, including potential relocation payments.

Tip 5. Use Forms That Comply With Local Law

Generic leases won’t protect you in Berkeley. The city has unique disclosure requirements, rent rules, and tenant protections that are not typically found in standard lease templates. To stay compliant and avoid costly mistakes, use forms created specifically for Berkeley rental housing providers, not one-size-fits-all documents from national publishers.

💡 BPOA’s rental forms are built for Berkeley and updated with every legal change.

Tip 6. Screen Carefully — This Decision Is Everything

Choosing the right tenant is one of the most important decisions you’ll make as a rental housing provider. It affects your property, your income, and your peace of mind. Use clear, consistent screening criteria — including income, credit, rental history, and references — and don’t skip steps.

Even with solid qualifications, trust your instincts. A lease can last a long time, and a wrong fit can be costly.

Tip 7. Document Everything

Protect yourself by putting everything in writing. Lease terms, notices, rent payments, repairs, and even casual conversations — keep a clear, dated record of it all. If you talk to your tenant in person or by phone, follow up with an email confirming what was discussed.

Good documentation prevents misunderstandings and gives you the backup you’ll need if a dispute ever arises.

Tip 8. Know When to Call in the Experts

Some situations are too complex — or too risky — to handle on your own. Whether it’s a legal issue, a problematic tenant, or a major lease decision, don’t guess. Bring in a qualified attorney, accountant, or property manager who understands rental housing in Berkeley.

Trying to wing it can cost more than getting help up front.

Tip 9. Join BPOA — Or Pat Yourself on the Back if You Already Did

Berkeley’s rental housing rules are complex, and getting it wrong can be costly. That’s why BPOA exists. We help rental housing providers navigate local laws, avoid mistakes, and succeed long-term.

If you’ve already joined, you’re a step ahead — you’ve got access to:

• Trusted, Berkeley-specific rental forms

• A deep Knowledge Hub that answers real-world questions

• Live and recorded webinars, plus in-person events

• One-on-one guidance when you hit a wall

If you haven’t joined yet, now’s the time — don’t go it alone.

Ready to Join? Click here to get started.